Community, Cohesion Coordinator (C3)/Unite Program Coordinator:

MSgt WendyleeSizemore

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

DSN: 226-3871/5931

Planning an Event

1. Unit POC contacts C3 (Community Cohesion Coordinator) to notify Unit interest in executing an event
2. C3 provides Catalog of 'Ready-to-Execute' (RTE) Programs as well as Partnerships from the community. Units can either choose a RTE program, select from established partnerships, or create their own
3. Unit POC meets with their respective Squadron Commander / Civilian Leader with proposed event idea for approval
4. An event request is created by the unit POC with the help of the C3 and signed by the Squadron Commander / Civilian Leader

Requesting an Event

1. Unit POC fills out request form for desired event
2. C3 sends request to AFSVA (approval process takes 10 business days)
3. Events is either approved or modifications are requested

Funding an Event

1. Upon approval, units are allocated a specific budget for activities, food, and non-alcoholic beverages
2. Funds are executed by the C3 and must have approval (do NOT use any other methods to execute funds)

Executing an Event

1. Unit POC is responsible for event coordination and execution
2. C3 assists as needed; provides overview and guidance for policies and procedures

Sharing Metrics from an Event

1. Unit POC must complete AAR w/in 3 business days after the event and email to C3
2. POC must provide all DOD ID numbers for participants along with the AAR. Participants are required to complete a survey when the event concludes (survey is sent via us.af.mil email)
3. Unit POC encourages participants in completing survey

Ready to Execute (RTE):
FSS related events should be considered first as they are pre-approved, easy to implement and keep funds on the installation.

Unit Developed Events (UDE):
Squadron leaders are given the discretion to create UDPs that capitalize on opportunities available in the local area. UDPs require prior approval through the Air Force Services Activity (AFSVA) and may take up to 30 days.

Volunteer:
Charitable work provides a cost-effective team building activity that allows co-workers to see each other in a new light and can make a significant impact in your community. Free events do not need approval, but we still need to capture the information.

• Unite funds cannot be used to purchase December holiday parties, end of year events, balls, banquets, dining/out, combat dining in/out, squadron training/meetings, change of commands, eating events, promotion/retirements, or base-wide special events. (December holiday, Christmas, Hanukkah, End of Year celebrations are typically subsidized by squadron booster club funding.)
• Unite funds cannot be used to purchase alcoholic beverages
• Unite funds cannot be used to purchase equipment, including electronics. However, funds are authorized to rent recreational equipment in support of a unit cohesive event. Unauthorized rentals include but are not limited to portable toilets, trash services, cleaning fees, cleaning supplies or cleaning companies and lodging. Contact AFSVC if the cost of renting equipment exceeds the cost of procuring the equipment.
• Unite funds are not authorized to purchase items for volunteer events, such as gloves, tools, paint, or supplies.
  
• Unite funds cannot be used to purchase cleaning supplies, hand sanitizer, gloves, masks, face shields, thermometers, or medical equipment as these are considered Personal Protective Equipment (PPE). Food service gloves are authorized.
  
• Unite funds cannot be used to cover the cost of damages, late fees, or insurance.
  
• Unite funds cannot be used to purchase prizes, gift cards, giveaways, or promotional items (examples: trophies, medals, plaques, banners, marketing/advertisements, apparel, cups, personalization of objects, murals, shirts, hats, and jerseys).
  
• Unite funds cannot be used to purchase equipment to donate to charities (examples: Build-A-Bed and Build-A-Bike).
  
• Unite funds cannot be used for gambling or to purchase gambling products, including traditional bingo games, where funds are accumulated and paid to a winner. Such an arrangement is a prohibited practice that conveys a personal benefit to a winner.
  
• Decorations for Unite events should not exceed more than 10% of the event's total cost. (Example: squadron teambuilding event cost $1000, then the cost of decorations should not exceed $100).
  
• AFSVC will not provide reimbursement to events that have not been approved. If a squadron executes an event without approval, all expenses will be the responsibility of the squadron.
  
• Commanders should make every effort to ensure all authorized members of a unit have an opportunity to participate in Unite events; inclusive to all Airmen and Guardians in a unit and cannot be divided based on age, race, gender, or religion. A Unite event cannot be held for dependents only.